Why does a company need an SAP Basis department? [Using our company as an example]
MONITORING AND ADAPTATION OF STANDARDISATION
At best, for the time in which an emergency user is in service, a separate log of the activities undertaken is written, which can then be evaluated. In the following chapter I would like to explain our best practice approach to implementing an emergency user concept. Our approach to using an emergency user concept We have had good experience with the use of the Xiting Authorizations Management Suite (XAMS) in this area. This suite consists of various modules for creating role concepts, managing permissions including a permission concept, and also enables the implementation of an emergency user concept. XAMS works here with a limited time assignment of reference users with extended privileges to enable the emergency user concept. A self-service application may be made with a justification and a period for allocating special rights. The application window is illustrated in an example in the following screenshot: Evaluation of the use of the Emergency User Concept Once this request has been initiated, a new mode will be opened for the user, in which he can work with the extended rights. In addition, depending on the configuration, a stored workflow can be initiated as an approval process, or pre-defined controllers will be notified by email to verify activities. Once the session has ended with the emergency user, the responsible persons will receive another email with the logged activity of the user with the extended permissions. One of these logs is shown in the next screenshot: These logs can also be viewed in the system. Here you will get an overview of all the sessions that have been run. In addition, it is possible to approve activities with special rights after an evaluation. This allows the controller to get an overview of the activities undertaken with the emergency user. If you are using this Emergency User Concept and following these steps, you can ensure: Each user on the production system retains his or her original necessary rights.
The Technical Lead functions as the work package leader or sub-project manager within the SAP basis when the project is the focus of the SAP basis. The Technical Lead will become more important in the future as the SAP basis acts as a technology consultant and more projects and project activities are expected in the future. This role must be filled more and more often. Due to the increased demands, this role and the associated activities must be professionalised through training and further training.
SAP Administration II
Own development testing is very common in the quality system. Therefore, the customising/workbench developments must be transported to the appropriate system. It is highly recommended to use the order type "Transport of copies". This post explains why you should use this type of order and what you need to consider. Transporting copies - Why? All objects on the original transport order remain locked. Only the copies of the objects are transported to the next SAP system. If something goes wrong during transport, objects can easily be recollected or added. In addition, when copies are transported to the test system, no import is created in the production system. The import queue remains clean and clear. The problem with overtaking transports is eliminated. Transporting Copies - Creation To create a transport of copies, call the Transport Organiser through the transaction SE01. Check the Order Type "Transfers of Copies" and click View Create a new order (using the Document icon or F6 key). Then select the order type "Transport of copies". Then define a description and the destination system of the transport. Transport of copies - Add objects The transport order of the type "Transports of copies" was created. Now we want to add the objects of the original to be transported. Unfortunately, not all objects of an order can be copied directly. Therefore, it is important to take the objects task by task. A transport order can contain multiple tasks. Press CTRL+Y to highlight the task ID and then copy it by CTRL+C. Right-click on your order of the type "Transport of Copies" and select the Include objects option. Select the object list of an order and copy in the ID of the task that contains the objects to be transported. Confirm your input. All objects of the order are transferred to the transport of copies. You can then transport the objects to the test system using the normal transport procedure.
Each SAP Basis system must be controlled and managed by an administrator. This person is responsible for the smooth operation of the system. This can be an internal administrator or it can be handed over to external service providers.
For administrators, a useful product - "Shortcut for SAP Systems" - is available in the SAP basis area.
Proactive monitoring of your SAP landscape; automatic notification by mail/SMS of critical system statuses.
Moreover, few users should have access to it.